Documents and forms
Extract information, classify documents, route files, validate fields, generate outputs and trigger the next step.
AI Automation & Custom Software
Automate your work
with AI.
Bring us the process. We’ll identify what can be automated, build the right AI workflow, and create custom software where off-the-shelf tools fall short.
30 minutes, no charge, no technical brief needed to start.
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Years of experience
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Projects delivered
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Support availability
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Hours saved for clients
8 manual steps become 1 quick decision
AI does the repetitive work below automatically. Your team only steps in for the one decision that actually needs a person.
A shipping enquiry, handled by hand
8 steps, every time
A staff member does every one of these, one at a time, for every customer.
- 1 Read enquiry
- 2 Log details
- 3 Chase info
- 4 Send quote
- 5 Follow up
- 6 Watch payment
- 7 Book cargo
- 8 Update customer
The same enquiry, automated
1 decision left to you
Captured, quoted, chased, booked and tracked
You approve
A real workflow from our vehicle shipping case study. Every automated step keeps an audit trail.
You bring the process.
We build the intelligence.
We are technology-agnostic by choice. We pick the combination of AI, automation and software that fits your process, rather than forcing every problem into the same tool. You are buying an improved workflow, not a collection of technologies.
- CRM
- Finance
Workflow
- Documents
- Database
- Portal
Information is captured once and reaches every system that needs it.
What we automate
If your team does it over and over, it is worth a look.
If your people repeatedly read it, enter it, check it, route it, search it, summarise it, respond to it, approve it or move it between systems, there is usually an opportunity.
Email and enquiries
Triage messages, identify intent, draft responses, route requests, escalate exceptions and update your systems.
Data and reporting
Collect data, reconcile information, create summaries, produce reports, monitor changes and surface what needs action.
Approvals and administration
Automate hand-offs, reminders, checks, status updates and the routine administrative decisions in between.
Knowledge work
Search organisational knowledge, retrieve what is relevant, summarise content and support staff with AI copilots.
Specialist workflows
Custom automation for sector-specific processes such as assessment, compliance, operations or quality control.
PDF
invoice-20418.pdf
Structured
validated
- Invoice number
- INV-20418
- Supplier
- Northgate Ltd
- Total
- £4,180.00
- Due date
- 30 Apr 2026
How we help
Automate a process, build the software, or add AI to what you have.
Most engagements are one of three shapes. Many organisations start with one and grow into the others.
Automate a business process
We map how the work happens today, then build the workflow that runs it — connected to your systems, with people kept in the decisions that matter.
Build custom software
When nothing off the shelf fits, we build it. Web applications, internal tools, portals and the APIs behind them, designed around your process rather than a template.
Add AI to what you already run
Bring AI capability into your existing website, application or platform — assistants, search, extraction, drafting — without rebuilding what already works.
Quote workflow
- 1 Enquiry received Trigger
- 2 Extract details AI step
- 3 Check pricing rules Logic
- 4 Approve exception Human
- 5 Send quote, update CRM Action
Whichever shape it takes, the solution is built for you. We do not resell a fixed product — we design and build around your requirements, your systems and the way your people actually work.
One task or a whole workflow
Start small, or redesign the whole thing.
Aivomate can automate a single repetitive task or rebuild a multi-step workflow involving people, documents, data and existing software. The aim is never automation for its own sake — it is removing friction, saving time and improving consistency while preserving the judgement your process needs.
- 1 Discover
- 2 Map
- 3 Automate
- 4 Integrate
- 5 Validate
- 6 Scale
See the transformation
What actually changes in a real workflow.
Two processes from very different sectors, before and after.
Assessment and feedback
Before
Educators manually review work, apply rubrics, draft feedback, record marks and complete repetitive administration.
After, with Aivomate
AI prepares rubric-aligned draft assessment and feedback. The educator reviews, edits and approves before anything is released.
Vehicle export and shipping
Before
Staff read enquiries, collect vehicle details, calculate quotes, chase responses, book cargo and send shipment updates by hand.
After, with Aivomate
The workflow captures the enquiry, generates the quote, handles routine follow-ups, triggers booking after payment and sends tracking updates automatically.
What would this be worth to you?
Put in your own hours, headcount and cost, and see the hours and money a process like this could save every month.
Estimated saving per year
£13,000+
A worked example: 2 people, 10 hours each a week, £25/hour, a 50% reduction. Your own numbers on the calculator page will look different — that is the point.
AI where it helps. People where they matter.
Aivomate solutions are designed with human review, approval points, audit trails, privacy controls and role-based access.
Automation should support your people and improve the work. It should never remove accountability from the decisions that carry weight.
Why Aivomate
Why us rather than an automation freelancer or an AI agency.
A fair question, and one worth answering directly rather than leaving a buyer to assemble the comparison from four other pages.
Process first, technology second
We understand how the work actually happens before choosing anything to build it with. The tool is the last decision, not the first.
AI, automation and software together
We are not tied to one platform or one automation tool, so we are free to say when the right answer is a simple rule rather than a model.
Human-supervised by design
Consequential decisions stay with people. The workflow prepares the work and evidences it; a person approves what leaves the building.
Built around your existing systems
We integrate with what you already run rather than pushing you into replacing it. Replacement is a decision you make, not one we force.
From first conversation to working software
Discovery, prototype, build and improvement with one team, so nothing is lost in a handover between the people who understood it and the people building it.
You own what we build
Bespoke workflows and software are designed for your organisation. Where applicable, the result is yours rather than a licence you keep renting.
In their words
What clients say about the work.
“Aivomate helped us automate key parts of our vehicle shipping workflow, from customer enquiries and quotations to booking and shipment updates. The solution has made our process faster, more efficient and easier to manage.”
Bring us your process.
In a free 30-minute discovery call we will look at how it works today, where the manual effort sits, what is worth automating, what is not, and where people should stay in the loop. No technical brief, no budget, no obligation.