Documents and forms
Extract information, classify documents, route files, validate fields, generate outputs and trigger the next step.
AI automation and custom software, built in the UK
Automate your work with AI.
From one repetitive task to an end-to-end business process, Aivomate designs and builds automation around the way your organisation actually works — and builds the custom software when nothing off the shelf will do.
You do not need an AI strategy or a technical specification to start.
Customer enquiry workflow
- Enquiry arrives by email or form Automated
- Details extracted and validated Automated
- Missing information requested Automated
- Quote prepared from your pricing rules Automated
- Unusual pricing sent for approval Your approval
- Customer updated, systems in sync Automated
Audit trail on every step. Approvals wherever the decision matters.
You bring the process.
We build the intelligence.
Show us the process, the bottleneck or the repetitive work. We map it, identify where AI and automation add real value, and build the right solution around it.
We are technology-agnostic by choice. We pick the combination of AI, automation and software that fits your process, rather than forcing every problem into the same tool. You are buying an improved workflow, not a collection of technologies.
What we automate
If your team does it over and over, it is worth a look.
If your people repeatedly read it, enter it, check it, route it, search it, summarise it, respond to it, approve it or move it between systems, there is usually an opportunity.
Email and enquiries
Triage messages, identify intent, draft responses, route requests, escalate exceptions and update your systems.
Data and reporting
Collect data, reconcile information, create summaries, produce reports, monitor changes and surface what needs action.
Approvals and administration
Automate hand-offs, reminders, checks, status updates and the routine administrative decisions in between.
Knowledge work
Search organisational knowledge, retrieve what is relevant, summarise content and support staff with AI copilots.
Specialist workflows
Custom automation for sector-specific processes such as assessment, compliance, operations or quality control.
How we help
Automate a process, build the software, or add AI to what you have.
Most engagements are one of three shapes. Many organisations start with one and grow into the others.
Automate a business process
We map how the work happens today, then build the workflow that runs it — connected to your systems, with people kept in the decisions that matter.
Build custom software
When nothing off the shelf fits, we build it. Web applications, internal tools, portals and the APIs behind them, designed around your process rather than a template.
Add AI to what you already run
Bring AI capability into your existing website, application or platform — assistants, search, extraction, drafting — without rebuilding what already works.
Whichever shape it takes, the solution is built for you. We do not resell a fixed product — we design and build around your requirements, your systems and the way your people work.
One task or a whole workflow
Start small, or redesign the whole thing.
Aivomate can automate a single repetitive task or rebuild a multi-step workflow involving people, documents, data and existing software. The aim is never automation for its own sake — it is removing friction, saving time and improving consistency while preserving the judgement your process needs.
- 1 Discover
- 2 Map
- 3 Automate
- 4 Integrate
- 5 Validate
- 6 Scale
See the transformation
What actually changes in a real workflow.
Two processes from very different sectors, before and after.
Assessment and feedback
Before
Educators manually review work, apply rubrics, draft feedback, record marks and complete repetitive administration.
After, with Aivomate
AI prepares rubric-aligned draft assessment and feedback. The educator reviews, edits and approves before anything is released.
Vehicle export and shipping
Before
Staff read enquiries, collect vehicle details, calculate quotes, chase responses, book cargo and send shipment updates by hand.
After, with Aivomate
The workflow captures the enquiry, generates the quote, handles routine follow-ups, triggers booking after payment and sends tracking updates automatically.
AI where it helps. People where they matter.
Aivomate solutions are designed with human review, approval points, audit trails, privacy controls and role-based access.
Automation should support your people and improve the work. It should never remove accountability from the decisions that carry weight.
What process could we transform for you?
Show us one repetitive task or an end-to-end workflow. We will map the current process, identify where AI and automation create value, and design the future flow.